Direct Deposit for Accounts Payable and Student Refunds

The Indiana State University Office of the Controller is pleased to announce the ability to pay vendors, employees, and students via direct deposit (ACH) for non-payroll items. Payments from ISU Accounts Payable can be deposited directly into you bank account, with no waiting for a check to be mailed to you! Notification of payment will be sent to you via e-mail.

How Does Direct Deposit Work?

• You will get an email from the Office of the Controller confirming the amount of your payment or refund and the date it was transmitted to your bank.
• Confirm with your financial institution that your payment or refund has been deposited into you account before writing checks against these funds.
• In the unlikely event that your bank does not accept the direct deposit, the Office of the Controller will review the problem and notify you. (This most frequently occurs because you have entered an incorrect bank account number or routing code during the sign up process.

How Do I Sign Up for Direct Deposit?

Students & Employees - Sign Up Via the Web

Students and employees can sign up for this service via the MyISU Portal Interactive Services. You can also view and change direct deposit allocations via the MyISU Portal. Follow these simple steps.

To Access the Direct Deposit Allocations:

Students

Log into the MyISU Portal. Select the Student Self Service badge (If this is not visible on the main log in screen it will be under the MY ISU Apps). Select the "Financial Resources" tab. Select "Direct Deposit Sign-Up"

Employees

Log into the MyISU Portal. Select the Employee Self Service badge (If this is not visible on the main log in screen it will be under the MY ISU Apps). Select the "Employee Dashboard". Under the Pay information, select "Direct Deposit Information".

Setting Up Your Allocation:

• If you already have an allocation, it will be displayed on the screen. To change your existing Accounts Payable Deposit allocation, you will need to delete the current allocation and then add a new one. To delete the current allocation, click the check box in front of the bank name and select delete in the form. The system will then ask if you are sure you want to delete, click delete. Then proceed to the next step to create a new allocation.
• Create a new allocation:
  • Under the Accounts Payable Deposit, choose "+ Add New" in the right hand corner of the page.
  • Choose from "Create from existing account information" to copy from another allocation (in this case,Payroll) where you will select the account information by clicking the down arrow beside "Select existing account", check the box to authorize the bank account and select Save New Deposit.

or "Create New", add a new Bank Routing and Account Number and select the account type (Checking or Savings), check the box to authorize the bank account and select Save New Deposit.

Allocations created via the web will be processed daily, Monday through Friday. This service is available only if you have access to MyISU Portal.

Vendors & Others - Sign Up Via Paper Form
If you do not have MyISU Portal access or prefer to submit a hard copy, please download the Direct Deposit Authorization Agreement form below and fax to us at (812) 237-8179, or mail/bring the form to:

Indiana State University
Office of the Controller/Financial Accounting
200 N. 7th Street
Terre Haute, IN 47809

Please note: Due to processing time required, it may take up to 5 business days for your request to go into effect. However, the average processing time is about 2 business days.

Special information for student refunds: If you expect to receive direct deposits for your student refunds, please be sure to indicate this when you sign up using the paper Direct Deposit Authorization form. In some cases, you may still receive a paper check even after you have signed up for direct deposit. The University reserves the right to provide the refund in the form of a paper check when necessary. For security reasons, all e-mail notifications of student refund direct deposit payments will be sent to your official ISU e-mail address, regardless of the e-mail address on the form. This service is not available for Parent Plus loans

For questions about this service, e-mail ISU-Accountspayable@866905.com.

See the image below for help finding your routing/transit code and account number. Do NOT include a check number or any spaces, dashes or special characters within the account number.

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